Your time is a precious commodity as a business owner. Your team, tasks, projects, vendors, and clients are all vying for it. You can quickly become the bottleneck in every area turning your free time, family time and hobby time into work time. If you are falling behind, not sure how to get past this season and heading into burnout, discover 11 practical strategies to help you save a valuable hour each day, allowing you to focus on what truly matters.
Having a tried and tested nighttime and morning routine is crucial to success. What worked in your 20’s won’t work in your 30’s, what worked in your 30’s won’t work in your 40’s. Keep tweaking the routine to fit each season.
1. A Tried and Tested Nighttime Routine
A productive day starts the night before. Having a nighttime routine will wind your body down before bed, relieve the stress of the day and prepare you well for tomorrow. Here is an example of a solid nighttime routine:
- Nightly hygiene – Wash your face and brush your teeth.
- Get into bed or a comfortable chair and journal to decompress the day.
- Meditation or breathing exercises.
- Read a book – Preferably one that is not work-related.
- Lights out 7-8 hours before you must wake up.
2. A Tried and Tested Morning Routine
The habit of waking up and getting into your workday is tempting, especially if you are behind, causing a bottleneck or stressed. Starting your morning slow will help the rest of your day speed up. Here are a few ideas on how to start your morning:
- First thing should be away from electronics. Whether that is meditation, breathing exercises or reading a self-help book. Start your day by getting your mind right.
- Drink a glass of water or two. Before you have your coffee(s) start by hydrating, so you don’t get behind.
- Work out, go for a walk or stretch. If you sit at a desk all day your body needs movement, this is another strategy to get ahead instead of trying to fit it in later in the day.
- Eat a healthy, protein-packed meal and add a few pieces of fruit to fuel up.
3. Utilize Technology
Uncover the latest productivity tools and apps that can automate repetitive tasks, freeing up your schedule for strategic decision-making.
4. Strategic Delegation
Delegate tasks strategically to lighten your workload. Discover the art of assigning responsibilities based on individual strengths, fostering a more efficient and collaborative work environment. We saved a client 14 hours a month on their billing process because they asked us if there was a better way. An Online Business Manager created a process utilizing technology and handed off the work to a virtual Executive Assistant to manage. If they didn’t ask if there was a better way, they would still be doing the 14-hour process.
Other Time-Saving Ideas:
5. Cancel Meetings
Revamp your approach to meetings. Learn how to conduct concise, purpose-driven meetings that yield results without consuming unnecessary time. Our clients use their virtual EA as a Meeting Assistant. The EA schedules the meeting, prepares agendas, confirms the meeting with attendees, compiles notes during the meeting and sends to-dos afterwards. Imagine having a meeting where all you must do is review the agenda going in and attend the meeting, everything else is done for you. If you are finding your meetings are not needed, redundant or not a good use of time, utilize Loom to explain processes or tasks rather than spending 15-30 minutes in an unnecessary meeting.
6. Power Naps: Boosting Productivity, One Nap at a Time
Unleash the potential of power naps or short breaks to recharge your energy levels and enhance overall focus. We’ve heard “rules” where you should take a break for x number of minutes worked. The most common is 15-minute breaks for every 60 minutes worked but find your rhythm. If you find after 90 minutes you need a break, take a break, if it’s after 30 minutes of focused work, take a quick break. If you need a power nap after lunch, take one. It will take time to discover what amount of time works best for you but if you are putting in lazy minutes in your day, take a break to boost productivity.
7. Digital Detox
Strike a balance between digital connectivity and personal well-being. Implement strategies to detox from constant notifications, allowing you to reclaim significant pockets of time. If you need to install software like Shift to keep all your tabs, windows, notifications, emails, etc. in one place it is easier to shut off notifications. Whatever strategy you use, ensure you are not pulled away by constant email, phone, social media, and Slack dings. Having focused work time in your calendar helps with this.
8. Strategic Networking: Quality over Quantity
Optimize your networking efforts by focusing on quality connections. Learn to build meaningful relationships that bring long-term value to your business without the need for endless events. A lot of our clients take one day a week for networking. Whether it is back-to-back Zoom meetings, or they hunker down at a coffee shop for a few hours taking meetings, batch your networking together.
9. Efficient Email Management: Utilizing Inbox Zero
Transform your email management habits. Uncover techniques to streamline your inbox, reducing the time spent on sorting through emails and ensuring a more efficient communication flow. We’ve covered this in a separate blog post here and highly recommend you check it out. Inbox Zero alone can save you an hour or more each day.
10. Continuous Learning: The Accelerator of Success
Invest in your knowledge base for exponential growth. Explore methods to incorporate continuous learning into your routine, providing a competitive edge in your industry and discovering new processes, software or people who can help you speed up. This also helps you and your team if you are getting bored or finding work stale.
11. Reflect and Refine: The Power of Daily Review
Cap off your workday with a reflective review and create an agenda for your next day. Don’t carry the stress of your day into the evening. This strategy helps avoid burnout and prepares you for a stronger tomorrow, ensuring you start your day with a clear plan of action.
Conclusion: Reallocate that time purposefully
Incorporate these strategies into your daily routine to save you hours this year. Keep in mind these strategies and routines will always be changing depending on your season. If you are single, it will look different when you are married. If you have young kids, it will look different as they grow up. Allow every strategy and routine to be flexible while constantly assessing if you can do things differently.
Manager of Sales & Marketing