How a Virtual Executive Assistant Can Transform Your Small Business

How a Virtual Executive Assistant Can Transform Your Small Business

Do you and your small business need to be rescued from a long list of ever-growing administrative tasks?  Managing your calendar, updating your social media, helping with client relations, invoice creation and invoice chasing, plus travel booking – it all takes SO.  MUCH. TIME!

A Virtual Assistant can come to your rescue.  Virtual Assistants are not superheroes…but they are darn close to it!

There are so many advantages to virtual assistant services for small businesses, all of which add up to less stress for you and more time to attend to growing your business. Just picture this:

1. A Virtual Assistant can be there when you aren’t.

If you were to hire help to work with you onsite, your new assistant would likely be from the same city and definitely the same time zone. 

Why not extend your ‘open hours’ and your ‘office locations’ by hiring a Virtual Assistant from another part of the country…another time zone?  By having a live body attend to your business before you start your day or after you call it quitting time, your business can be attended to for a longer time by a REAL person.  So great for customer relations!  And happy customers translate to business stability and growth for your small business.

2. A Virtual Assistant can fill in the gaps.

You are a fantastically talented professional (c’mon…brag a bit!), but you don’t know how to do it all, nor do you want to. 

By hiring a Virtual Assistant for small business owners, you can complement your skills by hiring an Assistant who has the skills to round out your business and help you take it to the next level. From recommending improvements to streamline your business processes, to creating forms and templates, to basic bookkeeping…a Virtual Executive Assistant can offer a set of complementary skills – or shall we say the crackers to your cheese?

3. A Virtual Assistant can be the second brain in your brainstorming.

As the old adage says, “Two heads are better than one.”  There is wisdom in that statement!  As a small business owner, you are used to working on your own. 

But wouldn’t it be nice to have someone to hash things over with every once in a while?  Virtual Assistants for small business owners have experience in being a sounding board and can offer the wisdom of their experiences or a fresh perspective on your ideas and business plans.

4. A Virtual Assistant is cost-efficient.

Maybe you have thought about hiring an Assistant but can’t justify the cost of adding another position to your company’s payroll.

Source deductions, benefits, and vacation pay are all costs you just can’t justify at this stage in the business life cycle.  Enter Virtual Assistant services for small businesses.  The savings are two-fold.  First, by hiring Virtual Assistant services for small businesses, you pay an hourly rate and are not obliged to pay a cent more. At VEA we cover the rest by contracting our Virtual Executive Assistants to you.

And second, you pay for only the time you need, varying from month to month as your business needs ebb and flow.  This gives you the flexibility to have help when you need it, without worrying about costly downtime or wage-related expenses.

Flowers

Conclusion

So…do you think it’s time for you to virtually go ‘plus one’ up?  By hiring virtual assistant services for small businesses, you will expand your open-for-business hours and get help to tackle your daily administrative needs. 

You will add an on-call administrative professional with skills that complement your own, and who can lend an ear to bounce off new business ideas and strategies. All of this, without formally committing another person to your payroll.  It’s the best of both worlds. 

Consider hiring a Virtual Assistant for your small businesses. After taking the time to train your Virtual Assistant you can start to take moments to sit back and enjoy life without worrying about emails, phone calls and scheduling.

 

Derek Burbidge
Manager of Sales and Marketing

Why Your Business Needs a Virtual Executive Assistant

Why Your Business Needs a Virtual Executive Assistant

Before we even get into this, you might be asking yourself, what exactly is a Virtual Executive Assistant? The answer is simple! They are highly valuable and experienced team members that can access the necessary tools and data that a traditional in-office Executive Assistant does. Only remotely.

Before you argue that you need someone in-house to be able to truly get the job done, let me give you some insight into why your business needs a Virtual Executive Assistant.

A cup and a laptop on a table.

1. Your day is filled with monotonous tasks leaving you no room to focus on growth.

Your time is valuable. You are the head of your company. The visionary. The creator. Therefore, you need time to be in your Zone of Genius. To be able to grow your business to new heights. To be able to focus on the bigger picture, not the day-to-day tasks.

Common administrative tasks such as, booking meetings, answering emails, or even making travel arrangements, can be time-consuming, daunting, and ruin your creative flow. You don’t need to use up your energy with these tasks, a Virtual Executive Assistant can handle all of these with ease.

2. You know you need help but not enough for a full-time assistant.

Your business is growing but you don’t have a big enough workload to fill 8 hours of the day that a full-time assistant would require. You don’t want to pay someone to stare at a computer screen for 6 of the 8 hours in a typical workday and hiring a part-time employee is no easy task. It’s hard enough trying to find a full-time good fit these days. That pool gets even smaller when you are looking for a part-time person.

Most Virtual Executive Assistants work with multiple clients, so you get the expertise of a full-time employee that has worked with various executives for a variety of different organizations. But you only pay them for the time you need them.

3. You don’t have time to hire and train an employee.

Listing the job posting, sorting through thousands of unqualified resumes trying to find the diamond in the rough, interviewing multiple people only to have to do a second round and possibly lose your top candidate to another company because you didn’t have the time to offer them a position before they got scooped up by someone else. Sounds like a long, inefficient, and arduous process, doesn’t it?

VEA has a large team of Virtual Executive Assistants which means you don’t have to sort through a pile of resumes and take the time for monotonous interviews. We do it all for you. After our initial call we hand-match you to the best fit or let you interview between the top two we think will be a great fit for you and your business. No AI or “next up”, everything is done by our experienced Onboarding Concierge to make sure the fit is right for you.

VEA’s home base is in Calgary, Alberta, Canada but has contractors all over Canada to choose from. Virtual Executive Assistants in Calgary, Toronto, Vancouver or surrounding areas from coast to coast.

Each of our Virtual Executive Assistants has years of experience already and if there is something they need help with? Well, they also come with a whole support system ready to help. VEA can provide training on certain software, assist with problem-solving, and even provide a backup EA if needed.

4. You’re a creator, not an organizer.

Let’s face it, we are all built differently. It has been proven that many of us only operate on either the right side or the left side of our brains most of the time. This means if you are a creator, a designer, or an entrepreneur, you more than likely are not the most organized individual. If you happen to be an individual that is both, congratulations! You are an anomaly! But still, your time could be better spent than doing administrative tasks.

However, if you are more like other right-brain entrepreneurs, you may need some assistance with your organization and administrative tasks. Executive Assistants thrive on organization and structure. They are wired to take on the tasks that you may normally find a constant struggle. They love to help and make your life easier.

Conclusion

Bottom line: Virtual Executive Assistants can offer even more than most traditional EAs because having a whole team of support and resources constantly backing them up makes them an endless bucket of knowledge. Some that maybe even have a few organization tricks you never even thought to help streamline your processes helping eliminate time-wasting clerical errors.

Virtual EAs cost you nothing in equipment or office supplies. No need to pay for an office space for them and no need to provide traditional employee benefits because they come with their own. They are independent contractors that have already taken care of everything they need.

A clock with averlay text "Looking for more time to do what you love? Hire a Virtual EA."

So, is the question really, why your business needs a Virtual Executive Assistant or is it, how can you afford NOT to get a Virtual Executive Assistant?

If you are ready to join thousands of business owners that have already realized that Virtual Executive Assistants are a smart investment in your company’s future, give VEA a call today!

Derek Burbidge
Manager of Sales and Marketing

Tips for Maintaining Work-Life Balance Using a Virtual Executive Assistant

Tips for Maintaining Work-Life Balance Using a Virtual Executive Assistant

“Work to live, not live to work.”  How many times have you heard this from friends and family, or have seen this motto on promoted in a meme on social media?  For many Small Business Owners, working to live is easier said than done.  

Let’s face it – if you don’t work to run your business…then there IS NO business.  So, what can you do to turn the tables?  You could go back to a ‘9 to 5’ again…but then again… NOT!  You love your small business and are hungry to make it thrive. Your business is a big part of who you are, and you’re not prepared to give it up, no matter what the cost.  So, then what?  

Maybe it simply means that you need to work smarter, filling your days with the business you love, and less time spent doing business tasks that, while are necessary, are not your jam.

Unorganized computer desk

If you feel like your work-life balance is more off-balance than balanced, it’s time to enlist the help of a Virtual Executive Assistant.

1. Take Back the Night

Or your nights…and your weekends!  As a Small Business Owner, you attend to your core business and the needs of your clients all day.  Your business is all consuming and it’s what pays the bills!  Unfortunately, that may mean you are stuck doing your business administration work after hours, often eating into your much needed free time.  You know – making client invoices, reviewing the day’s emails, basic bookkeeping – that kind of busy work that must be done, but is so time consuming and tedious.

You need and deserve a break!  Hiring a Virtual Executive Assistant could be the solution you are looking for.  By offloading administrative and routine tasks to a Virtual Executive Assistant, you can open time for yourself to make your nights and weekends FUN again.  Finally check out that new restaurant you’ve been wanting to try, escape the city for a weekend, catch-up with friends, go for a run, binge that Netflix series everyone is talking about – the sky’s the limit, and a Virtual Executive Assistant can help take you there by giving you the gift of free time.

At VEA, our Virtual Executive Assistants come to the job ready to work, armed with experience and skills that let them hit the ground running.

2. Get a New Rhythm (And We Don’t Mean Dancing)

As a Small Business Owner, you know that there are administrative tasks that simply must be attended to during working hours.  The problem with these tasks is that they can be noisy and demand immediate attention, cutting into the productive routine of your day.  Answering client inquiries, scheduling appointments, returning routine phone calls – these are just a few of the administrative interruptions that can wreak havoc on the precious time of your daily business.

Yet there is no doubt that the completion of these tasks in a timely manner, while not your core business, are critical to your success.  Why not hand these tasks over to an Virtual Executive Assistant and consider them done!  Our Virtual Executive Assistants are experts at time management, making it easy for them to juggle many balls in the air at the same time.

There also may be personal tasks that need attention during the day, that ever-growing nagging list of to-dos that you can just never get to:

  • making a dentist appointment
  • booking lunch with a friend or colleague
  • finding that perfect gift for your significant other.

These kinds of things are important in your life too, and somehow you need to find the time to get them done.  But like the shoemaker’s kid, they are the last to ‘get the shoes’.

Our Virtual Executive Assistants are double agents and also complete basic Online Personal Assistant tasks.  Having helped other Small Business Owners just like you, our Virtual Executive Assistants can easily slip your personal tasks in amongst your required business administration work.  Not only that, but they also come equipped with tons of experience and may be able to provide you with suggestions or ideas of things they can help you with that you may not have considered.

3. More Time = More Business

Do you ever feel like you are busy all day, jumping from business task to meeting, and back to business task – but you are not making any headway?  Frustrating, right?  

This kind of exhausting, busy tempo is all too familiar with Small Business Owners because there is just so much to do and so little time.  But there is also the possibility that you could need some help with time management.  One of the beauties of having a Virtual Executive Assistant is they are one step removed from your core business, so they can step back and look at the bigger picture of your day with a fresh perspective.  

A Virtual Executive Assistant can help you by managing your busting-at-the-seams calendar, helping to create some much-needed space in your day.  By being mindful of how and when appointments are booked, your Virtual Executive Assistant can create time blocks in your day for focused time.  And focused time is what small business owners need.  Focused time offers you uninterrupted THINKING time, which is what you need to brainstorm ideas to maintain your businesses or push it to the next level. 

Conclusion

So, to summarize, if you are a Small Business Owner who needs help creating more time in your day but are hamstringed by an overload of administrative and personal tasks or by a lack of time in your daily calendar, it’s time to consider getting help.

You know you don’t want to commit to a part-time or full-time salaried employee, so a Virtual Executive Assistant could be just the ticket:  no overhead; on demand and flexible services; experienced, professional, and ready to work.  A Virtual Executive Assistant could mean the difference between you working to live – and not living to work.  And let’s face it, isn’t that what life is all about?

 

Derek Burbidge
Manager of Sales & Marketing

Finding a Virtual Bookkeeper in Canada: About VEA

Finding a Virtual Bookkeeper in Canada: About VEA

Watching your dollars and cents doesn’t have to cost you a lot of dollars and cents!

Many small to mid-size companies are discovering that they don’t require the services of a full-time Bookkeeper. In-house Bookkeeping can be costly and there are often wasted hours if you do not have enough work to keep your Bookkeeper busy 40 hours per week. This is where a virtual Bookkeeper comes in!

Hire an Experienced Virtual Bookkeeper

What does a Virtual Bookkeeper do?

VEA is a virtual Executive Assistant and Bookkeeping company with 100% Canadian staff. We offer full-cycle Bookkeeping services including:

 

    • Accounts payable (entering invoices and recording expenses)
    • Accounts receivable (invoicing your clients and receiving payments)
    • Bank reconciliation
    • Credit card reconciliation
    • Payroll and payroll liabilities
    • Intercompany transfers
    • Budgeting and budget reporting
    • Monthly accounting processes
    • Monthly reporting

We have reliable, experienced and dedicated virtual Bookkeepers available. Our specialty is long term partnerships that come at a fraction of the cost of traditional, in-house employees. There are no minimums and no guarantees with VEA. You pay only for the time that your virtual Bookkeeper is actually working on your tasks. Set-up is quick and easy and you will be amazed at how quickly your virtual Bookkeeper becomes a vital part of your team.

Contact us to learn more!

 

Lanna Thompson
President, VEA
1.833.VEA.PROS (832.7767)